Voice over Internet Protocol (VoIP) online meeting tools are extremely effective for business people, but there is a large concern, specifically made by IT personnel, and this refers to the safety of these meeting tools.
While many professionals extol the virtues of online meeting platforms, it is the IT department that must deal with the potential issues that can arise from its use, that's why its so important that businesses choose conferencing tools that are secure and meet today's IT demands, especially, as some IT professionals worry about virus infiltration or unauthorized access to company information and data.
Although this may be of concern to many IT newbies, those that have managed networks for years, say there is nothing to worry about, providing specific protective measures are set in place and that the online conferencing tool used also uses specific security measures.
There are effective online meeting tools like GoToMeeting that use very strong SSL encryption on their websites. The administrative panel used by members is protected using the latest in SSL technology. This technology uses strong passwords, login information; activity logging and even performs regular audits of network security controls. This is set in online meeting tools so business owners and IT personnel don’t have to worry about security breaches.
Because online meeting software developers know that not all members should be able to access all meetings, even when they are authorized for certain information, the developers create additional internal password protection. This gives users certain access but keeps them from accessing meeting rooms or areas that need to be separate.
Another feature often used by meeting participants is the invite-only option. This allows a conference leader to send invitations to members he or she wants to invite.
Inactivity Time-Out Feature
A reliable online meeting place also offers a time out or inactivity feature. In other words when a meeting participant has been inactive for a certain amount of time, then the conference feature will interrupt and he won’t be able to access the ongoing meeting unless he signs in again. This protects the terminal that is inactive and all other participants of the meeting.
When both in-house and meeting software privacy measures are enhanced, then there is no issue with viruses or infiltration when using these applications. The benefits to VoIP applications like GoToMeeting are many and there are very few to no drawbacks to the use of these programs.