Web conferencing software enables participants to attend meetings over the internet through their computer or mobile phone. Besides the ability to speak with each other, web conferencing software lets attendees see each other face to face by using their device's camera and share their own screen or presentations. Consequently, it's a popular type of program for companies to enable their employees to easily handle meetings with each other and with customers. Of course, web conferencing software can also be used for personal situations such as speaking with a relative living far away.
Since it was built with cooperation in mind, web conferencing software provides various features to help teams run web meetings just as they would face to face. Therefore, with a web conferencing platform you can count on tools such as a whiteboard, live chat, polls, screen sharing, and remote control.
What Are the Advantages and Disadvantages of Web Conferencing?
There are various advantages attached to web conferencing software. The first one that comes to mind is, of course, the ease and cost-friendliness of connecting with people from all over the world. By taking advantage of web conferencing programs, companies are finally able to speak with customers and partners around the globe without incurring steep travel costs.
But there are other cases where web conferencing software comes as a big help. It improves employees' productivity since they no longer need to spend time booking a room to ensure it's free when required. Instead, they just need to send a meeting invitation via email and join at the scheduled hour. Moreover, due to the screen sharing and remote control, colleagues can help each other easily without leaving their seats. Of course, this also applies to other situations, such as assisting a customer or teaching a student.
It's important not to mistake web conferencing software for webinar software or video conferencing, though. Webinar platforms focus on presenting something to a large audience, and providing specific tools for these types of events. Video conferencing focuses on video quality and doesn't offer features for team collaboration.